Create a program of proactive initiatives to drive a responsible safety culture.
A commitment to Zero Harm will be the top operational priority of any responsible organisation. This reflects their desire to operate profitably and in a safe manner, respecting both their employees and the environment in which they work.
When operating in an inherently hazardous environment, companies will instigate a wide range of activities to both educate the workforce and constantly reinforce the message that safety is the number one priority. Much of this activity is around implementing a program of proactive measures to check the workplace for compliance to policy and to share experiences learned elsewhere in the business.
Supporting a Safe Work Culture
SafetySuite supports this business objective with our Proactive Safety Initiatives (PSI) module. Typically the first things that spring to mind are Audits and Inspections, but the flexible nature of the solution allows you to configure any type of initiative into your business processes.
Perhaps you wish to track your “Toolbox talks”, understanding who was there and what was said. What about:
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Safety briefings,
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Fire drills,
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Behavioural observations
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Provisional improvement notices
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or just a random plant walkthrough
Any of these sorts of activities can be created and monitored by the solution either in an ad-hoc nature or set up as a reoccurring, scheduled activity for a given facility.
Drive Accountability for Safety
Of course, just understanding that an audit or meeting occurred means very little on its own. The value of this solution is in updating your risk registers and monitoring the follow up activities from the event. Corrective actions and tasks can be attached to the event and reported on by management for their completion status. SafetySuite provides the closed loop business process that ensures your business can understand the commitments to improvement that have been made, who is responsible for achieving it and the progress they have made.
Continuous Improvement
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Ensure Safety Standards are maintained in line with operational efficiency gains.
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Continually reinforce the messaging to the workforce around safety expectations and standards of behaviour.
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Implement a culture of operational excellence but with a continual focus on strict safety controls.
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Reduced risk and tighter adherence to compliance obligations.
A safe work environment does not happen by chance.
Notifications
Get the right team involved
Your organisation would already have a range of safety initiatives in place within your workplace. It is therefore important that your policies and plans are aligned with the expectations of your line management.
As you schedule your safety initiatives to occur you can rely on your SafetySuite solution to inform all the parties involved of what is expected of them, provide reminders as needed and escalate activities to ensure compliance to your plan.
A safe workplace does not just happen, your whole workforce needs to understand and participate to get the right outcomes. You can trust SafetySuite to deliver that outcome for you.
Accountability
Align ownership and expectations
SafetySuite can be tightly integrated into your ERP Platform and this allows us to align the safety initiatives with an up to date view or your organisation.
Lines of business, divisional changes, organisation charts and other hierarchies are maintained by distinct groups within your organisation, but they are all available for SafetySuite to reference. We can use that to ensure that our proactive plans still make sense and are being tasked to the correct employees and line management.
As the events are conducted, responsive actions can be created to ensure we learn from the outcomes and make the necessary changes to ensure continuous improvement.
Reporting & Analytics
Celebrate your achievements
The standard reports delivered as part of SafetySuite PSI are broken up into 3 main categories:
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My PSI responsibilities
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My actions
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My teams actions
Process Efficiency
Consistent monitoring to ensure compliance
As you build up your program of safety initiatives, you will also be creating a larger number of activities to track for completion. SafetySuite will allow you to track these tasks for completion and escalate them when they are out of compliance.
SafetySuite Proactive Safety Initiatives comes with a library of standard process-based reports to assist with the monitoring of internal SLA’s. Average and targeted times for all aspects of the initiative are tracked. Examples include the time from:
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Start to completion of PSI
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Start of PSI to first action
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Planned end of days overdue
Programatic Approach
Plan a safe work environment
Whilst it simplifies things to have a long- term plan in place for your safety initiatives such as audits or safety drills, often it's just not possible to see that far into the future. SafetySuite PSI activities can therefore be scheduled in advance based on a set frequency or created on the fly as an ad-hoc event. Flexibility is the key.
SafetySuite Proactive Safety Initiatives
Common Challenges
Business Value
Key features of our solution
Paper based records of safety events
Desire to eliminate manual systems
Inconsistent approach to safety
Data held at site - no central access
Contractors managed differently
Benchmark against industry peers
Ensure operational continuity
Automation of manual processes
Best in class management of workplace safety initiatives
Centralised, consistent data
Low cost, securely hosted IT solution (AWS Sydney)
Rapid implementation
Simple user interface
Highly configurable – create any type of safety initiative you need
Single, consistent approach to
conducting and recording safety related events
Ad-hoc or scheduled events
Native integration into SAP
