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Integrating Workplace Health and Safety Software Natively into SAP SuccessFactors and S/4Hana

Businesses are becoming increasingly focused on safety due to both regulatory pressure and sustainability goals, and so the importance of effective workplace health and safety software has grown significantly. The benefits such as reduced injury claim costs, improved employee morale and efficient hazard management are obvious.


However, not all workplace health and safety software is created equal. Native integration of workplace health and safety software with other business systems, such as SAP SuccessFactors and S/4Hana, will provide significant benefits for organizations.


Understanding Native Integration: What it is and why it matters


Native integration refers to the ability of different software applications to work seamlessly together without the need for middleware or third-party tools. In contrast, standalone solutions require point data interfaces, data transformation and often manual data entry, which inevitably lead to errors and duplication.

Native integration is becoming increasingly important for workplace health and safety software for several reasons. First, it saves time and money by automating data sharing between different systems. Second, it provides more accurate data in real-time, enabling businesses to make more informed decisions about safety and incapacity payments. Finally, it allows for seamless collaboration between different departments, improving communication and productivity.


SafetySuite has various methods for integration to SAP. Our on-premise applications are written in ABAP code and can physically reside within SAP ECC or S/4Hana systems offering an unmatched ability to integrate into other SAP business processes. For our cloud based solutions, we utilise SAP BTP.


SAP BTP is a portfolio of SAP products, services, and solutions that are brought under one umbrella. It’s not a product as such, but a collection of on-premise and cloud products and solutions grouped under four integrated technology pillars: database and data management, analytics, application development and integration, and intelligent technologies.


SafetySuite utilises the Integration aspects of BTP to ensure seamless communication with the SAP business processes that is needed for effective safety and injury management.


Saving Time and Money by Eliminating Manual Data Entry


One of the primary benefits of native integration via SAP BTP is that it eliminates the need for manual data extraction, error prone calculations of incapacity payments, and manual data entry. With this native integration, SafetySuite can access and utilise injury, time, absence and payroll data, allowing its automatic transfer between systems. This eliminates the risk of errors and duplication, improving accuracy and saving time and cost.


Access to master data in as near real time as you need.


SafetySuite requires a constant update of master data in order to be able to drive key stakeholder engagement in safety processes. An example of this is for Org and People data held within SAP Employee Central or SAP HCM (ECC). Through the use of SAP BTP, the safety system can be updated with changes to the people and org structures as often as makes business sense. This allows the business to make more reliable and informed decisions about safety. If we expand our focus to look at RTW plans for injured workers, the data held in the time management aspects of SAP become open to SafetySuite as well as payroll data for the accurate calculation of incapacity payment. All crucial for the effective management of your people.


Seamless Collaboration and Data Sharing between Different Departments


Native integration allows for seamless collaboration and data sharing between different departments, improving communication and productivity. For example, if there is an incident in the workplace where an employee is injured, the injury records will always have accurate data from the SAP HR systems about the person, their work schedules, pay cycles and history and actual work times. This enables different departments, such as HR, payroll and safety, to work together more effectively to manage the business outcomes.


A More Comprehensive View of Safety-Related Data Across the Organisation


Native integration provides a more comprehensive view of safety-related data across the organisation. This enables businesses to identify trends and patterns that may indicate areas for improvement. For example, if there are multiple incidents in a specific department, businesses can use the safety data to identify potential safety hazards and take steps to mitigate risks. Ensuring SafetySuite always access to the latest org and people data, our reporting is always accurate. This is especially the case for complex organisation structures.


Conclusion


Native integration of workplace health and safety software with SAP SuccessFactors and S/4Hana can provide significant benefits for organizations. By automating data transfer, providing real-time data, and enabling seamless collaboration and data sharing, businesses can improve safety, reduce costs, and increase productivity.


SafetySuite provides workplace health and safety software that integrates natively with SAP SuccessFactors and S/4Hana through SAP BTP. This provides SAP Customers with a comprehensive, integrated approach to workplace health and safety management and the benefits that brings.

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